Staff leave planner
A Staff Leave Planner, also known as an Employee Leave Planner or Holiday Planner, is a tool used by Human Resources (HR) departments and management to plan, manage, and track employee annual leave, sick leave, and other types of absence. It typically involves creating a calendar or schedule that displays the availability of staff members for work, taking into account their allocated holiday time, sickness absences, and any other planned or unplanned leave.
A comprehensive Staff Leave Planner should include the following features:
- Leave allocation: The ability to allocate annual leave entitlements to employees, including the number of days or hours they are entitled to take off.
- Leave requests: A system for employees to submit leave requests, which can be approved or rejected by managers or HR staff.
- Calendar view: A visual representation of employee availability, allowing managers to plan staffing and rota requirements.
- Sickness absence tracking: The ability to record and track employee sickness absences, including the number of days off and any relevant documentation.
- Other types of leave: The option to record other types of leave, such as maternity/paternity leave, bereavement leave, or jury service.
- Managerial approval: The ability for managers to approve or reject leave requests, ensuring that staffing requirements are met.
- Automated reminders: The option to set automated reminders for employees and managers about upcoming leave or absence deadlines.
- Reporting and analytics: The ability to generate reports on employee leave patterns, sickness absences, and other relevant metrics.
A Staff Leave Planner can be a physical document, an Excel spreadsheet, or a digital tool such as a software application (e.g., Workday, BambooHR) specifically designed for this purpose. Its primary goal is to ensure that staffing requirements are met while also respecting employees’ rights to time off and managing absence effectively.
AceRota’s staff leave planner feature enables managers to view all employee holidays and absences in one place, helping them plan staffing levels more effectively. It also sends automated reminders to employees about upcoming shifts they are scheduled for while on holiday, ensuring adequate cover is arranged.
